What Is A Tenant Screening Checklist For Landlords?

A tenant screening checklist should cover credit checks, income verification, landlord references, ID, rental history, and clear, consistent screening criteria.

Key Items to Include in a Screening Checklist

• Credit report: Review payment history, debts, and credit score (with tenant consent).
• Income verification: Request pay stubs, employment letters, or tax returns to confirm affordability.
• Employment confirmation: Speak directly with employers to verify stability.
• Landlord references: Ask about rent payment history, property care, and behaviour.
• Rental application review: Ensure forms are complete and consistent. Look for discrepancies.
• Identity verification: Confirm government-issued photo ID (driver’s license, passport).
• Interview notes: Ask about rental history, reasons for moving, and expectations.
• Screening criteria: Apply the same standards (income, credit score, rental history) to all applicants.
• Documentation: Maintain records of reports, references, and notes to ensure transparency and compliance.

Why It Matters
A standardized checklist helps landlords stay organized, ensure fairness, and comply with the Residential Tenancies Act (RTA). Consistency protects against discrimination claims and ensures tenants are selected based on objective, documented criteria.

The Fox Marin Team provides Toronto landlords with tools and strategies for effective tenant screening, ensuring rental properties are protected and tenants are reliable.

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