What to Include in a Rental Agreement for Legal Protection?

A rental agreement should clearly outline the rent, lease term, deposits, rules, maintenance responsibilities, utilities, entry rights, dispute resolution procedures, and termination terms.

In Ontario, the Residential Tenancies Act (RTA) requires most landlords to use the province’s standard lease form, but you can (and should) add specific details to protect your interests. A well-drafted rental agreement sets clear expectations, minimizes disputes, and ensures compliance with relevant laws.

Key elements to include:

• Rent details: State the monthly rent, due date, and acceptable payment methods.
• Lease duration: Clarify whether it’s a one-year lease or month-to-month, including renewal and termination terms.
• Deposits: Specify the last month’s rent deposit (damage deposits are not permitted). Note that annual interest must be paid.
• Pets and smoking: Include clear policies and any restrictions, keeping in mind that “no pet” clauses are unenforceable once a tenant moves in.
• Maintenance: Define who is responsible for day-to-day upkeep, significant repairs, and emergency situations.
• Utilities and expenses: List what’s included in rent (e.g., water, heat) and what tenants must cover separately (e.g., hydro, internet).
• Landlord entry: State the legal requirement for 24 hours’ written notice, with entry only between 8 a.m. and 8 p.m., except in emergencies.
• Dispute resolution: Note that disputes can be brought to the Landlord and Tenant Board (LTB) and include any internal steps (like mediation) first.
• Subletting and assignment: Confirm tenants must obtain written consent before subletting or assigning the lease.
• Termination: Explain notice requirements and conditions for ending the lease.
• Insurance: Strongly recommend or require tenants to carry renter’s insurance for belongings and liability coverage.
• Additional clauses: Address property-specific rules, such as noise restrictions, use of common areas, or limits on unit modifications.

By making your agreement clear, detailed, and compliant with Ontario law, you reduce legal risk and foster a transparent, professional landlord–tenant relationship.

The Fox Marin Team guides landlords through building strong rental agreements—helping them stay compliant, avoid disputes, and protect their investments.

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